Private Investment Fund Administration

Private Investment
Fund Administration

Private equity fund management is increasingly competitive and complex. Whether you are an emerging fund manager or an established private equity fund management company, GP Fund Solutions (GPFS) provides the comprehensive private investment fund administration services your company needs.

Our team will seamlessly integrate with your operations and lend our expertise in various areas, including fund launches, investor relations, reporting, and compliance. Leveraging state-of-the-art technology and a diverse team with extensive industry knowledge and experience, GPFS can handle all back-office operations. Consequently, rest assured that your back-office operations are expertly managed, allowing you to dedicate more of your time to what you excel at — overseeing investments and generating returns for your investors.

The breadth of resources we bring to a partnership can help expand your capabilities and enhance regulatory compliance. Rely on the professionals at GPFS when you want a single solution for all back-office private equity fund management activities.

Fund Launch

Operational readiness and effective governance are crucial details to get right when establishing a new fund and/or a new investment firm. Our team has experience working with multiple firms of various sizes and handling fund launches. We can handle some or all back-office tasks, freeing GPs to focus more of their time on fundraising and deal sourcing.

Throughout the launch, designated professionals will partner with clients in several areas that impact back-office operations. Our team of experts can aid with rules, regulations, and processes required for entity incorporation, bank account setup, and various fund administration tasks, such as:

Partnership agreement review
Operational due diligence support
Policies and practices
Investor reporting best practices, including ILPA and Invest Europe
Technology, including investor portal selection
Coordination of compliance and AML establishment
Treasury practices

At GPFS, we understand that each fundraising product requires firms to prepare for the fiduciary responsibilities that go along with raising investor capital.

Capital Call and Distribution Processing

GPFS professionals prepare and review client capital activity that appropriately follows strict policies and procedures to ensure compliance with fund organizational documents, accounting, and regulatory standards.

Our experts will calculate the following for client review:

Management fee, offsets to management fee and management fee waiver (deemed contributions)
Realized carried interest
Expenses to be called
Limited partner and general partner allocations of all contribution and distribution related activity
Investment allocations across fund structures, including co-investment
Subsequent close re-balancing
Net capital calls and distributions
Remaining commitment
Capital gain or loss

The GPFS team understands the complexities involved in capital activity and distribution processing. We can handle all necessary calculations and ensure all activity meets the most stringent regulations and operating procedures.

Fund Accounting and Reporting

Using best-in-class accounting software, we maintain the general ledger following strict internal controls that are independently tested during our annual SOC 1 Type II audit. GPFS employees have significant experience with US GAAP, UK GAAP, and IFRS regulations and procedures, as well as reporting standards issued by ILPA.

GPFS maintains and prepares:

General ledgers
Commitment ledgers
Memo accounts
Quarterly financial statements including coordination for the annual audit
Partner capital accounts
ILPA reporting
Regulatory reporting (AIFMD)

Subsequent Close Equalization

From first close to final close, GPFS will ensure partner allocations are calculated in accordance with fund documents to ensure equitable treatment is preserved amongst investors. For funds with multiple closes, we will calculate the capital due from new partners.

Additionally, GPFS will carry out tasks such as the following:

Calculate subsequent close interest
Process return-of-capital to existing partners
Re-calculate investment allocations for funds with multiple vehicles
Reflect rebalancing in the accounting records to ensure by partner allocations are correct and IRR can be accurately calculated

At GPFS, we understand the importance of handling subsequent close equalization and its role in fostering strong investor relationships. We are here to help with all the fiduciary responsibilities associated with raising capital and managing funds.

Carried Interest Calculations

The GPFS team has experience with calculating carried interest for a variety of different fund structures, including those that use the American or European waterfall method. We invest time in understanding the intention of the organizational documents and ensuring the data being used in the calculations aligns perfectly with that intention.

You can rely on our team for many types of calculations, such as:

Realized carried interest by partner
Unrealized / accrued carried interest by partner
Whole-fund, deal-by-deal, cross-collateralized methods
Allocation of carried interest to carry recipients
Tax distributions
Blocker entity impact

Treasury

While adhering to strict internal controls, we will provide a range of reporting and transactional support for client treasury demands.

Investor Communications

GPFS provides clients’ bandwidth to focus on their broader investor needs while our experts manage activities such as the distribution of documents, response to back-office inquiries and investor requests, and maintenance of investor portal data.

General Partner/Carry Recipient Reporting

In addition to capital account schedules, we can create custom reports to present carried interest earned (realized and unrealized), deemed contributions made, and a comprehensive overview of data across all current entities. Employees of the firm and other investors in these vehicles can see these details across their firms’ portfolios.

CFO Support

GPFS can engage in a supporting role to chief financial officers (CFOs) and support firms that do not have an executive in that role. For example, our professionals can provide insight into best back-office practices, key vendor selections, coordination of annual audits, establishment of banking relationships, and assistance with investor due diligence.

3rd Party Liaison

GPFS can assist your company with the selection and coordination of essential third-party vendors, including those that provide services such as:

Independent audit
Tax preparation
Regulatory compliance
Investor portal
Banking

AML

GPFS can offer a complete solution that also supports the client in the AML/CDD onboarding process for new investors.

Your Outsourced Team

GP Fund Solutions is the preferred fund administrator for customers across the United States, United Kingdom, and the European Union. More than just a third party, our team of highly trained experts will partner with you to help achieve your objectives. By partnering with us, you gain the assurance of a seamlessly managed back office, enabling you to concentrate on leading your business and maximizing value for your investors. Our support extends to enhancing investor relations and ensuring adherence to rigorous reporting standards.

In addition to our headquarters in Albany, New York, GPFS has offices in New York City, Boston, Massachusetts, Minneapolis, Minnesota, and Fort Lauderdale, Florida. In the UK, we have offices in Brighton and London, offering a centralized meeting hub for our European clients. In Ireland, our Limerick office specializes in Irish legal structures and private markets, with new offices opening in Luxembourg and Guernsey in 2024.

Every member of the GPFS team is an invaluable asset who brings many essential skills and talents to the company.

Glen Shields, Founder and Group CEO

Jay Godbole, Global Head of Client Operations

Edward McCarthy, Senior Director, Fund Administration

Eric Schaible, Senior Director, Fund Administration

Chris Calogero, Senior Director, Fund Administration

Ralph Underwood, Senior Director, Fund Administration

Ken Sweeney, Director, Fund Administration

Peter D'Arcy, Director, Fund Administration

Brad Aperance, Director, Fund Administration

Alex Kensgaard, Director, Fund Administration

After more than two decades of experience in the global alternative funds industry, Ravi co-founded GPFS International. He focuses on supporting the worldwide growth of the business and enables our global team to provide consistent, quality service to clients all over the world.

Let’s Discuss Your Needs & Objectives

Whether you are exploring outsourced fund administration for the first time or making a change in providers, we would love to talk about your needs.

Contact one of our experienced GPFS team members today for more information.